The learning content management process for review, edit and publication often involves multiple players including instructional designers, subject matter experts, graphic designers and others. According to industry participants, the coordination of this collaborative process is frequently cited as an obstacle to delivering projects that are timely and relevant. Xyleme's Learning Content Management System (LCMS) enables effective collaboration by allowing components of a document – or learning objects - to be developed in parallel. This provides the ability to divide content development across a team and move content through the publishing cycle faster and more efficiently.
Within the Xyleme LCMS product, each learning object - rather than an entire document - is an independent asset. As a result, any number of learning objects can be simultaneously checked-in/-out, previewed, edited, reviewed or sent through Xyleme’s built-in learning workflow, enabling parallel project development, optimizing collaboration and facilitating informal learning.
Key features and capabilities of Xyleme LCMS include:
| Feature | Benefit |
Check-in/check-out
Locks the selected learning object for exclusive editing while not affecting its children. |
Enables learning objects of a course to be developed in parallel by multiple subject matter experts. |
Advanced versioning
Allows each version to be opened, previewed, edited, compared with previous versions or rolled forward. |
Allows users to track changes and avoid content loses as content goes through the editorial life cycle. |
“Where used”
Shows all contexts in which a selected learning object has been used. |
Shows the immediate impact of a change to a learning object to all blended learning products where that object appears. |
Metadata
Provides an editor where metadata can be reviewed or additional metadata entered. |
Allows for flexible, user-defined tagging to customize search criteria and define publishing outputs. |
Virtual documents
Creates documents composed of multiple reusable learning objects. Users can move, copy and rearrange content using an intuitive drag-and-drop tool. |
Allows the same content to be linked into multiple different learning products and/or reused anywhere within the same course. |
Specialized interfaces
Supports knowledge capture from subject matter experts (SMEs) through a lightweight, forms-based editor that can send content via email. |
Facilitates collaboration and allows for the easy management of a large group of geographically dispersed SMEs. |
Review engine
Allows users to initiate a review, choose the review format and select one or more reviewers. Content is locked during review session. |
Enables real-time collaboration during the review process and ensures all users are reviewing the same content. |
Email-based routing
Emails contain embedded links to the content for editing, text review or review of specific output formats. |
Provides full audit trail of learning object tasks assigned to and from each user, the type of assignment and the task status. |
Automatic notifications
Automatic email alerts can be set and triggered by task assignment, impending deadlines and task completions. |
Decreases production cycles by initiating workflow, facilitating process continuity, and improving collaboration. |
Storyboard output format
Provides production notes to describe rich media, thus allowing web courses to be viewed at each phase of design.
 View the Storyboard mini-Demo |
Ensures utmost efficiency in course development enabling real-time collaboration during the course design process. |
Export to Excel
Automatically exports course or storyboard elements to MS Excel.
View the Export to Excel mini-Demo |
Eliminates the need to re-input task assignments and allows for the immediate sorting and parsing of data for project management and task distribution. |
